Privacy Policy

1. Who We Are

Sharc Hire (“we,” “us,” or “our”) is an AI-powered recruitment firm based in Mumbai, India. We specialize in connecting organizations with top-tier talent, particularly in the fields of artificial intelligence, technology, and emerging digital roles. We operate under Sharc Hire Recruitment Services (OPC) Private Limited.

This Privacy Policy explains what information we collect from candidates, clients, and website visitors, how we use and protect that information, and what choices you have. It applies to everyone who visits our website (sharchire.com), communicates with us, or uses our recruitment services.

Sharc Hire serves candidates and clients across multiple regions including India, the United Arab Emirates, and the United States. We are committed to handling your data responsibly and in accordance with the data protection laws applicable in each region where we operate. Where the requirements of these laws differ, we apply the higher standard of protection to all individuals whose data we process.

If you are based in India, the UAE, or the United States, please also review the additional provisions specific to your region at the end of this policy.

2. Information We Collect

2.1 From Candidates

When you apply for a role through us, submit your resume, or engage with our recruitment team, we may collect:

Your name, email address, phone number, and location (city/state).
Your resume or CV, including work experience, education, skills, certifications, and portfolio links.
Current and expected compensation details.
Notice period and availability.
LinkedIn profile or other professional social media links.
AI assessment scores, interview recordings, and evaluation reports generated during our screening process.
Any additional information you choose to share during interviews or communication with our team.

Please note: Some of the information listed above — such as compensation details — may be classified as sensitive personal data under applicable laws. We handle all such data with additional care and in accordance with the requirements of the relevant jurisdiction (see the regional addendums below).

2.2 From Clients (Hiring Organizations)

When you engage us for recruitment services, we may collect:

Company name, registered address, and tax/registration identifiers applicable to your jurisdiction (e.g., GST/PAN in India, Trade License in the UAE, EIN/Tax ID in the USA) for invoicing.
Contact person’s name, designation, email, and phone number.
Job descriptions, hiring requirements, compensation structures, and team details relevant to the search.

2.3 From Website Visitors

When you visit our website, we automatically collect:

2.4 From Third-Party Sources

We may collect candidate information from publicly available professional profiles (such as LinkedIn), job portals (such as Naukri, Foundit, and LinkedIn Jobs), referrals from our network, and databases that candidates have opted into.

3. How We Use Your Information

3.1 Candidate Data

To match you with relevant job opportunities based on your skills, experience, and preferences.
To submit your profile to hiring organizations for roles that match your qualifications. By submitting your resume or profile to Sharc Hire — whether through our website, job portals, email, or any other channel — you acknowledge and consent that your information will be shared with client organizations that have relevant open positions. As a recruitment agency, the core purpose of our service is to connect candidates with hiring companies, and sharing candidate profiles with clients is an integral part of this service.
To communicate with you about job openings, interview schedules, and application status.
To conduct AI-driven screening and shortlisting to improve the speed and quality of matching.
To maintain our talent database for future opportunities that may suit your profile.

3.2 Client Data

3.3 Website Visitor Data

4. How We Share Your Information

We do not sell your personal information to anyone. We share information only in the following situations:

With Hiring Clients: When you are a candidate, we share your profile (resume, contact details, relevant qualifications, assessment reports) with client organizations that have open positions matching your qualifications. By submitting your profile to Sharc Hire, you consent to this sharing as described in Section 3.1 above. We share your information only with clients who have active, relevant hiring requirements.
With Service Providers: We use trusted third-party tools for email communication, CRM, cloud storage, and analytics. These providers process data on our behalf and are contractually required to keep it secure and use it only for the purposes we specify.
For Legal Reasons: We may disclose information if required by law, court order, or government authority. Where permitted, we will make reasonable efforts to notify the affected individual.
Business Transfers: If Sharc Hire is involved in a merger, acquisition, or sale of assets, your information may be transferred to the successor entity. We will notify you of any such change.

We do not share your personal information with any third party for their own marketing or advertising purposes.

5. How We Protect Your Information

We take the security of your data seriously. Our measures include:

Access Controls: Only authorized team members can access candidate and client data, based on their role and need.
Secure Storage: Data is stored on reputable cloud platforms with encryption in transit and at rest, and regular backups.
Communication Security: All data shared between our team and clients is transmitted through secure, encrypted channels.
Confidentiality: Our team members are bound by confidentiality obligations regarding all candidate and client information.
Incident Response: In the event of a data breach that may affect your personal information, we will notify you and the relevant authorities as required by applicable law. We aim to provide notification without unreasonable delay.

5.1 Cross-Border Data Transfer

Sharc Hire is headquartered in India. If you are a candidate or client based in the UAE, USA, or any other country outside India, your personal data may be transferred to and processed in India, where our primary operations and data storage infrastructure are located. By engaging with Sharc Hire’s services, you acknowledge and consent to this cross-border transfer. We ensure that all transferred data is protected in accordance with this Privacy Policy and that our service providers are contractually bound to maintain equivalent standards of data protection.

6. How Long We Keep Your Data

We retain your information only for as long as it is needed for the purposes described in this policy, or as required by law. Our general retention periods are:

Candidate Data: We retain your profile in our talent database for up to 3 years from the last interaction, so we can reach out when relevant opportunities arise. After this period, we either delete or anonymize your data unless you ask us to keep it longer. Candidates in certain regions may be subject to shorter retention periods — please see the regional addendums below.
Client Data: We retain client information for the duration of our business relationship and up to 7 years after the last engagement for tax and financial record-keeping.
Website Data: Analytics and usage data is retained for up to 24 months, after which it is anonymized or deleted.
Communication Records: Emails and messages exchanged during the recruitment process are retained for up to 2 years for reference and quality purposes.

You can request deletion of your data at any time by emailing us (see Section 8).

7. AI in Our Recruitment Process

Sharc Hire uses AI-driven tools to assist with candidate screening and matching. Here’s how it works and what you should know:

Our AI tools analyze resumes, skill profiles, and job requirements to shortlist candidates who are the best fit for a given role.
AI is used to assist our recruiters, not to replace them. Every shortlist and recommendation is reviewed by a human recruiter before any candidate profile is shared with a client.
We do not use AI to make final hiring decisions. The hiring decision is always made by the client organization.
Our AI screening does not evaluate candidates based on gender, religion, caste, race, nationality, ethnic origin, age, marital status, disability, or any other protected characteristic.
If you have concerns about how AI was used in your screening, or if you wish to request a human review of any AI-assisted assessment, you may contact us for clarification.

8. Your Rights and Choices

You have control over your personal information. Regardless of where you are located, you may:

Access your data: Ask us what information we hold about you.
Update your data: Request corrections to any inaccurate or outdated information.
Delete your data: Request that we remove your information from our systems. Note that some data may need to be retained for legal or financial reasons.
Withdraw consent: Withdraw your consent to data processing at any time. This will not affect the lawfulness of processing carried out before withdrawal.
Withdraw from our database: Ask us to stop considering you for future opportunities.
Opt out of communications: Unsubscribe from our emails by clicking the “unsubscribe” link or contacting us directly.
Ask about AI: Request clarity on how your data has been used, including whether AI tools were involved in your screening.

To exercise any of these rights, email us at info@sharchire.com. We aim to respond within 30 days. If you are located in a region with a shorter statutory response period, we will comply with that timeline (see regional addendums below).

If you are based in India, the UAE, or the United States, you may have additional rights under local law. Please see the relevant regional addendum at the end of this policy.

9. Cookies

Our website uses cookies to function properly and to help us understand how visitors use the site. For full details, including the types of cookies used and how to manage your preferences, please see the Cookie Policy section below.

10. Third-Party Links

Our website may contain links to third-party websites such as LinkedIn, job portals, or client company pages. We are not responsible for the privacy practices of these external sites. We recommend reviewing their privacy policies before sharing any personal information.

11. Changes to This Policy

We may update this Privacy Policy from time to time as our services and practices evolve. If we make significant changes, we will post a notice on our website. The “Last Updated” date at the top of this page indicates the most recent revision.

12. Grievance Officer

In accordance with applicable data protection requirements, we have designated a Grievance Officer to address any concerns or complaints regarding the processing of your personal information:

Grievance Officer:
Name: Ashika Vikram Jain
Email: info@sharchire.com
Phone: +91-8452821309
Response time: We will acknowledge your grievance within 48 hours and aim to resolve it within 30 days.

13. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or how we handle your data:

Sharc Hire Recruitment Services (OPC) Private Limited
Email: info@sharchire.com
Phone: +91-8452821309
Address: 404, Plot 63/64, Ashok Tower A, Dr. S S Rao Road, Parel, Mumbai, Maharashtra 400012, India
Website: www.sharchire.com

Regional Addendums

The following sections provide additional information specific to your region. They supplement (and do not replace) the general privacy policy above.

Addendum A: Additional Information for India

This addendum applies to candidates, clients, and website visitors located in India.

Sensitive Personal Data

Under Indian law, certain categories of personal data are classified as sensitive and require additional protections. When we collect the following types of information, we handle them with enhanced care:

Where we collect sensitive personal data, we obtain your consent at the point of collection through an explicit acknowledgment (such as a consent checkbox on forms or a written consent via email).

Your Rights (India-Specific)

You have the right to withdraw your consent to the processing of your sensitive personal data at any time. Upon withdrawal, we will cease processing within a reasonable period, though we may retain certain data where required by law.
We will not deny you access to our services solely because you decline to provide data that is not necessary for the core recruitment service.

Data Retention (India)

We retain candidate profiles for up to 3 years from the last interaction, consistent with standard recruitment industry practice in India.

Grievance Officer

As required under applicable Indian regulations, we have designated a Grievance Officer (see Section 12 above). If you are not satisfied with our response, you may escalate your concern to the relevant regulatory authority.

Addendum B: Additional Information for UAE Residents

This addendum applies to candidates, clients, and website visitors located in the United Arab Emirates.

Your Rights (UAE-Specific)

In addition to the rights listed in Section 8 above, UAE residents may also:

Data Retention (UAE)

For candidates based in the UAE, we retain data only as long as necessary for the purpose for which it was collected. For placed candidates, we retain data for the duration of the placement guarantee period plus 1 year. For unplaced candidates, we retain data for up to 2 years from the last interaction, after which it is anonymized or deleted unless you explicitly consent to longer retention.

Cross-Border Transfers (UAE)

Your data may be transferred to and processed in India. We ensure that such transfers are supported by appropriate contractual safeguards requiring our service providers and processing partners to maintain standards of data protection equivalent to those in the UAE.

Addendum C: Additional Information for US Residents

This addendum applies to candidates, clients, and website visitors located in the United States, with particular attention to California residents.

Your Rights (USA-Specific)

In addition to the rights listed in Section 8 above, US residents (particularly California residents) may also:

Right to Know: Request disclosure of the categories and specific pieces of personal information we have collected about you, the sources, the purposes, and the categories of third parties with whom it was shared.
Right to Delete: Request deletion of your personal information, subject to certain legal exceptions.
Right to Opt-Out: Opt out of the sale or sharing of your personal information. We do not sell or share personal information for advertising purposes.
Right to Non-Discrimination: Exercise any of these rights without receiving discriminatory treatment from us.

Data Retention (USA)

For candidates based in the United States, we retain data for up to 2 years from the last interaction. You may request deletion at any time.

Do Not Sell or Share

Sharc Hire does not sell your personal information. We do not share your personal information with third parties for cross-context behavioral advertising.

Verification

When you submit a rights request, we will verify your identity by matching the information you provide against the information we have on file. In some cases, we may request additional verification. You may also designate an authorized agent to submit requests on your behalf, provided the agent provides written authorization.